ROSATOM’s procurement policy strives to increase the efficiency and transparency of the procurement system in the nuclear industry, and to minimise expenditures on materials and equipment, including long-lead equipment. Procurement practices at ROSATOM are based on strict compliance with quality and safety requirements. The Procurement Department has set a long-term objective of developing the best-in-class open tender system among Russian state-owned companies.

To make the procurement process more transparent, ROSATOM has adopted the Uniform Procurement Standard. All corporate orders are published at www.zakupki.ROSATOM.ru

Breakdown of the process

Algorithm for selection of Suppliers (Procurement Process)

Initial information to be assessed is enlisted in the questionnaire for suppliers. This questionnaire has been set out in such a format that enables a local supplier to work under equal requirements both in his country and in Russia. The questionnaire has three main areas of questions:

1. Financial background and capabilities of a supplier.
2. Technical capabilities, including information on the technological processes outsourced. These capabilities must match to the safety significance of a supplier’s product.
3. They are required to comply with aspects of quality management, environmental management, HSE management as per ISO 9001, 14001 and OHSAS 18001 (or integrated management system as per ISO 9001, 14001 and OHSAS 18001 and IAEA GS-R-3).

It would also be to their advantage if they had experience in compliance with IAEA GS-R-3, GS-G-3.1 and GS-G-3.5 (in case of company’s participation in NPP construction projects).

The following documents would need to be applied to the questionnaire:

1. List of references. If a supplier has already delivered its products for Russian nuclear power, this has to be reflected in the list.
2. Authorisation according to the relevant legislation.
3. Authorisation/licenses of employees for welding, scaffolding, work at heights, crane operators, slingers, non-destructive testing, etc.
4. Validation records for special processes (welding, coating, concreting, non-destructive testing, thermal processing, etc.).
5. Information on welding technology verification.
6. Confirmation that a supplier has available qualified and competent personnel experienced in nuclear projects.
7. Confirmation that managers are aware of the necessary technological procedures, quality assurance programmes and inspections & tests plans.
8. Certificates of compliance of QHSE systems (integrated management system) with requirements of ISO 9001, 14001and OHSAS 18001.

If a supplier is experienced in development of quality documentation as per IAEA requirements and/or project management documentation as per ISO 10006 and 10007, description of the experience should be applied to the questionnaire.

Information, submitted with the questionnaire, is an input for the Unified Industrial Catalogue of Equipment and Materials for Nuclear Power (EONKOM). The scope of a questionnaire, including a list of supplementary documents, is also used while preparing procurement documentation for competitive procedures.

Evaluation Audit

Decision on evaluation audit performing is taken upon the questionnaire review. During this audit, information submitted by a supplier in the questionnaire is verified, results of verification are documented.

During the course of the evaluation audit, the verification of technological preparedness is carried out. This includes, among others, availability of working documentation, availability of design changes system, availability of certificates, etc. on material incoming control, availability of inspections and tests plans and programmes, availability of metrological system (measuring, control and testing equipment), availability of structural unit and responsibility in terms of quality control.

Suppliers are chosen on the basis of transparent and competitive procedures. These procedures are regulated with the national legislation.